9 Ways to use Zoho Tool to improve your work productivity

For a very long time, understanding how to improve your work productivity has been a top concern for both people and companies. It not only gives you an advantage over your rivals but also boosts your self-confidence by making you feel more accomplished.

In this article, we’ll look at 9 hacks to boost your productivity.

9 Hacks to improve your work Productivity

Set SMART goals

Have you ever felt like you’re working hard but getting nowhere? The only reason for this is that we fail to set specific goals and instead focus on unrealistic goals that have absolutely nothing to do with our main goal.

According to a recent Inc. article, only 8% of individuals accomplish their goals. Seeing SMART goals will help you identify and set clear goals, give you a sense of direction, and measure the intended outcome. As a result, make sure that all of your objectives are SMART.

“The Rule of Three” will help you take control of your day.

If you don’t organize and take complete control of your daily tasks, they can become overwhelming and nerve-racking.

The Rule of Three is one of the most basic strategies for organizing our priorities and focusing on completing the three most important tasks (MITs) each day.

Being busy and being productive are not the same thing, and by establishing your MITs, you can improve productivity by reducing the time spent on less important tasks that keep you busy.

Before going to bed, I set up my three MITs for the next day so that I can start my day determined and motivated, knowing exactly what to focus on. At the end of the day, completing my three MITs boosts my motivation for the next day.

Stop multitasking and focus on one task at a time.

Plenty of us attempts to save time by tackling several tasks at once, which frequently results in us switching between tasks instead of focusing on just one and completing it. Contrary to popular belief, multitasking absorbs more of our energy and time than it saves.

For example, suppose you’ve set your three MITs for the day and have started work toward them. If you try to accomplish more than one thing at a time, it may take you longer to complete your tasks.

Set a deadline and keep yourself motivated by self-interest.

The urge to procrastinate is stronger when there is no definite time set to accomplish specific goals. Set a deadline to help you pace your work.

Most of us often stay up late in school to finish our homework and assignments before going to bed back in the day. Realizing we had specific deadlines (and the consequences for missing them) enabled us to pace our work and complete our tasks.

Our home assignments have given way to personal goals and work responsibilities, but deadlines can still motivate us.

You deserve a break: refresh and continue.

Frequent breaks are necessary because they renew your mind and provide a getaway from intense emotion. This minimizes work pressure and aids in the retention of motivation throughout the day.

They also noted that taking more frequent breaks can backfire and make us more vulnerable to procrastination.

Scrolling through your smartphone during breaks does not help your productivity; instead, go for a walk and appreciate nature, or play neurologically puzzle games.

In the long run, if you’re undertaking a task for an extended period of time, take a brief vacation or break before commencing the next one.

Recharge your batteries by taking breaks that allow you to refocus and be more productive.

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Make a note to remember

If you believe that you can memorize everything and that you don’t need to note things down, you will almost certainly end up with insufficient or forgotten tasks. Taking notes and keeping track of tasks, errands, and planned decisions is always a good idea.

By writing down everything that is important to remember, you can avoid missing deadlines or forgetting details. Using Notebook, Zoho Cliq enables you to easily take notes during routine work and meetings.

Make time for work and personal care.

Organize your work time and workflow to maximize the use of your mind. Each person’s ideal times vary: some may feel more energetic and self-driven in the early mornings, while others find their stride in the afternoon. Use your work peak alert time to complete your most important tasks. The Pomodoro technique is one of the most efficient methods for managing your time efficiently and enthusiastically.

It is also critical to make time for self-care. Make time for yourself because you cannot be productive unless you are in good mental and physical health. Make a self-care schedule for yourself and stick to it because mental and physical health is critical for being productive at work.

Repetitive tasks should be automated.

A well-organized workflow makes you more efficient and productive. Automate all of your routine tasks and integrate existing tools into your workspace.

For example, if you use Todoist to manage your daily tasks and track project updates, try integrating it with collaboration software like Zoho Cliq so you can easily communicate with your team and stay on top of your daily tasks without having to switch tabs.

Bots and commands in Zoho Cliq assist you in performing repetitive, everyday tasks while also providing you with real-time updates. Cliq even allows you to create your own bots and commands, and you can stay up to date by setting reminders. Cliq’s Reminder feature converts your messages or tasks into reminders and ensures that you complete your tasks.

Begin from scratch: Before you begin working, prepare and clean your workspace.

Because you spend so much time in your office or home workspace, it has a significant impact on how you feel. Maintain a clean and tidy workspace to improve your focus; a cluttered workspace can lower your mood or distract you from work tasks.

Reduce the stress of trying to find a report or file in cluttered storage space by organizing and structuring your drive. Similarly, keeping 10 -15 browser tabs open is distracting and reduces productivity. Save the pages you need in bookmark folders, close all unnecessary tabs, and concentrate on one thing at a time.

Making your productivity count

We’ve looked at a few hacks that can assist you to be more productive; the overall point is that the number of loads of tasks you carry doesn’t matter; what matters is how you handle it. Work smarter and more productively.

We hope you enjoyed these productivity hacks! Try these suggestions and let us know how they helped you be more productive in the comments section.

Learn more about how Cliq can help you increase your productivity.

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